Comprehensive Child Care Management

Made Simple

Prime Child Care streamlines your back office processes, communications, compliance reporting, and financials. With the Prime Child Care Family of Apps your preschool or daycare will have everything you need at your fingertips anytime, anywhere, and on any device.

Prime Child Care Benefits You'll Love:

  • Experienced & Knowledgeable Support & Training Included

    Enjoy the confidence of knowing you can get the answers you need from our experts through online chat, phone, or email.  Even better, there are no limits or fees associated with our support so you can rest assured you will have all the support you and your staff need without ever being charged for it.  Further, our training does not stop when you first sign up for Prime Child Care.  With us, you can schedule training for yourself and your staff at any time.  Additionally, we offer training with every update and feature release so you can leverage the advantages of the latest in child care management technology.

  • Security & Data Integrity

    With Prime Child Care your data is protected by the highest SSL encryption along with technologies like salted passwords and housed in state-of-the-art data centers.  Because we are a cloud based system, you enjoy effortless back up of all your data in real-time.  Further, enjoy on-demand export and download of your data at your convenience with intuitive tools in common file formats.

  • Migration | Customization | Integration

    Our team is equipped to help you migrate your data from other systems, spreadsheets, and/or paper processes.  Further, our system is highly customizable to the way you do business which includes custom online enrollment and custom reports. Finally, we can integrate with nearly any electronic payment provider or select from an out-of-the-box provider like PayPal™, Square™, or Stripe™.  Further, we integrate with other software solutions such as QuickBooks Online™.  Lastly, our apps integrate seamlessly with plug-and-play capabilities on many hardware systems including biometric, RFID and even magnetic strip readers.

  • Users & Accessibility

    Prime Child Care is mobile friendly and accessible in virtually any browser on any operating system, and our apps are in all the major stores including Apple, Android, and Amazon.  Also, you can create and manage unlimited users, often saving our customers hundreds of dollars in user fees they pay with other systems.  Assign your users only the apps and features they need to access based on their role in the organization with highly detailed permissions that can be stored as templates for easy user setup.  All of your staff can get the access to the information and apps they need on the device you prefer and it's all included!


Prime Child Care makes managing your parent, student, and employee information simpler and more accurate in addition to providing a comprehensive platform for your organization to move to electronic records. The benefits of moving to a cloud-based electronic records management system are well documented, particularly with respect to business continuity.  Here are some of the features you will enjoy:

  • Enrollment & Admissions

    pci checkbox small Create customizable online enrollment and registration forms, and deploy them on your website, social media and via email blast 
    pci checkbox small Create & manage permission slips, photo waivers and any other form your organization requires
    pci checkbox small Electronic signatures are compliant and make it easy for parents and sponsors
  • Students & Classes

    pci checkbox small Manage class rosters, tuition, curriculum, and fees 
    pci checkbox small Manage student enrollment & medical information 
    pci checkbox small Manage the student's immunization records, allergies, and dietary restrictions
    pci checkbox small Keep parents/sponsors informed with daily reports, achievements and other notices with the Teacher App
    pci checkbox small Easily manage one-off fees and tuition overrides
  • Staff & Administration

    pci checkbox small Powerful & customizable reports
    pci checkbox small Easily manage and publish the school calendar, newsletters, curriculum, and more
    pci checkbox small Unlimited users and full control over user detailed permissions regarding access and functionality
    pci checkbox small Human Resource Management including payroll, PTO, scheduling, employee information and more
    pci checkbox small CACFP Meal Program Planning and Budgeting
    pci checkbox small Class planning and management with real-time ratios for easy student-teacher balancing
    pci checkbox small Complete SMS messaging, and email communications
  • Check-in & Attendance

    pci checkbox small  Our web and mobile apps provide check in on virtually any device, including existing devices in most cases
    pci checkbox small  Real-Time & Accurate Attendance 
    pci checkbox small  Batch check-in and checkout of students by staff
    pci checkbox small  Integration with access control hardware and software systems such as fingerprint readers, RFID and more
    pci checkbox small

     Access your device's camera to quickly and easily capture photos of parents and students

  • Parent Access & Portal

    pci checkbox small  Easy online payment for parents/sponsors 
    pci checkbox small  Student and parent/sponsor information management 
    pci checkbox small  Spending and attendance reports 
    pci checkbox small  Access to school/center/classroom announcements 
    pci checkbox small  School Calendar and School Directory
    pci checkbox small  Easy check in and check out with PIN or fingerprint 
    pci checkbox small  Easy online enrollment and permissions slips
  • Billing & Accounting

    pci checkbox small  Full accounting suite with vendor management & accounts payable
    pci checkbox small  Advanced payment application functionalities 
    pci checkbox small  Easily manage tuition, fees, payments, 3rd party payments, invoices and more 
    pci checkbox small  USDA/CACFP Compliant Meal Program Tracking & Reporting
    pci checkbox small  Deploy and manage online billing and payment 
    pci checkbox small  3rd party integrations (ex. QuickBooks Online)
    pci checkbox small  Always-up-to-date formulas and tables for all taxes-withholding and CACFP subsidy rates and claims forms